BOARD OF DIRECTORS MEETING 

 

DATE: Tuesday, June 11, 2025 

TIME:  10 AM ET 

VENUE: Virtual 

https://us06web.zoom.us/j/86758346729?pwd=tpD4l1p5Rh3k4wud5b1tCPBIWJ93TN.1 

 

Agenda 

1.0 Call to Order Houle 

2.0 Approval of Minutes of Last Board of Director’s Meetings - Houle 

       2.1 May 13th 2025 - Board of Directors Meeting.docx 

3.0 Communications - Lewicki 

       3.1   Update on Action Plan - Houle 

       3.2   Social Media Update 

       3.3   Podcast Update 

4.0 Membership Malcolm 

       4.1   Membership Renewal Update 

       4.2   Membership Campaign Updates 

       4.3   Management Advisory Committee 

 

5.0 Education & Events Burgoon/Wright 

5.1 Current Events 

Lawyers, Guns and Money	May 23	In Person	Mike Lewicki	Completed
Golf Tournament	June 19	In Person	Noah Johnston	Completed
Ottawa Conference	September 19	In Person	Andrée	Planning
AGM and Ask the Experts	October 29	Virtual		Planning
Aging in Place	November 27	Virtual	Anne	Planning
Holiday Lunch	December 3	In Person		Planning

6.0 Sponsorship/Advertising Johnston 

       6.1   Annual Sponsorship Update 

7.0 Financials Courneyea 

       7.1   Review of June 2025 Month-End Financial Statements*       

8.0 LCCI Update Johnston/Wright 

Application to approve: 

9.0 National Update* Malcolm 

10.0 - Action Plan 

11.0 New Business Houle 

12.0 Next Meeting Houle 

      12.1 July 8, 2025, at 12:00pm - 1:00pm - Board Meeting 

13.0 Adjournment Houle 

(*) Report appended 

DISTRIBUTION LIST: Nancy Houle, Constance Hudak, Stephanie Courneyea, Andrée Ball, Anne Burgoon, Noah Johnston, Michael Lewicki, Stacey Malcolm, Jonathan Wright, Graeme Macpherson, Gerry Bourdeau 

Who to contact at CCI EO & Duties 

Theresa Place : theresa@cci-easternontario.ca  

• Board admin  

• Financials  

• Sponsorship Committee  

• National 

(Theresa Place): info@cci-easternontario.ca  

• General inquiries from the public  

• Membership and Education Committees  

Devyn Maybee – devyn@theresaplacemedia.ca • All marketing 

 

 

 

 

 

CCI – Eastern Ontario Board of Directors Meeting Minutes 

Wednesday June 11th, 2025, at 12:00 pm 

Zoom 

 

Present: Andrée Ball, Anne Burgoon, Jonathan Wright, Graeme McPherson, Stephanie Courneyea, Constance Hudak, Michael Lewicki, Stacey Malcolm 

 

Regrets:, Noah Johnston, Gerry Boudreau, Nancy Houle 

 

Staff: Theresa Place - Recording Secretary 

 

1.0 Call to Order  

Andrée called the meeting to order at 12:04 p.m. 

 

2.0 Approval of the Minutes of May 13, 2025, Board Meeting 

 

01-05-13-2025 : Mike made a motion to approve minutes which was seconded by Constance. Motion Carried. 

 

3.0 Communications  

• No update 

3.1 Update on Action Plan 

• No update 

3.2 Social Media Update 

• The board discussed the continued emphasis on video content, as video remains the best-performing medium for engagement. 

• LinkedIn continues to deliver the greatest benefits and attention for the organization. 

• Facebook remains active, while Instagram is still viewed as valuable, but the monetization strategy is under evaluation. 

3.3 Podcast Update 

• The Hosts and Jerry met last Friday to discuss the podcast approach. 

• A tentative plan was created to rotate podcast hosts among board members. 

• Board members acting as hosts were reminded to focus on the approved discussion topics and avoid self-promotion of their personal businesses. 

• Opportunities for promotion will be circulated around the broader topic themes. 

• Themes and contributors have been established, and no board approval was required for those at this stage. 

• The target launch is July, with a plan to maintain a month’s worth of content in advance and publish two podcast episodes per month. 

• There was discussion about involving the board in approvals for the first recording, but it was generally agreed that if needed, committee analysis could be incorporated with additional lead time. 

• Consensus from the board is required to finalize the rollout and move forward with the podcast production plan. 

• Mike stated no formal approval process exists currently for podcast topics or committee roles. 

• Suggestion to establish a clear, consistent process for topic approval and committee oversight. 

• Board agrees that topics should be vetted and approved in advance as a batch, to avoid month-to-month approvals. 

• Preapproved topic lists would allow hosts to proceed more smoothly. 

• Interview guest scheduling is a challenge, aiming for 8 weeks of lead time. 

• Constance stated the plan should be to supply a list of guests for the next two months. 

• Flexibility suggested for adjusting podcast timing if urgent updates arise (e.g., legal issues or news from the CO). 

• TPM stated an example from Grand River: recorded two episodes every four weeks, with editing done in batches, but could also fast-track urgent topics within a week. 

• Need to coordinate with other committees (e.g., education committee) to avoid overlapping topics or conflicts. 

• Grand River handled hot education topics with a podcast follow-up after the event, rather than before. Such as a wrap up of that previous event etc. 

• Committee coordinating podcast schedules, targeting a July launch with limited June availability. 

• Need at least two months of lead time for guest planning and aligning with education sessions. 

• Working on a top-20 guest list to avoid duplication and identify best hosts, prioritizing influential guests (even non-members) to expand reach. 

• Discussed possible incentives (e.g., discounted membership) for podcast participants. 

• Considering contract adjustments for video elements. 

• Board asked to confirm whether to participate in a province-wide “host chapter” initiative; next podcast planned for June 30. 

 

4. Membership  

• Stacey reported that Membership renewals are at 35 currently, compared to 5 last month and 65 at this time last year. 

• Renewals went out later this year (beginning of this week vs. May last year), causing delays. 

• Membership committee met with Theresa to finalize plans for follow-up and payment systems, especially for condo corporations. 

• Exploring sending one renewal document per management company covering all their corporations. 

• Optimism expressed about improving renewal numbers. 

• Approval rating may be delayed until Friday due to Grand’s golf tournament. 

• Anne asked for Management companies to get a full renewal list for all Corporations instead of one offs. TPM will provide that to Anne.  

 

5.0 Education & Events 

• Lunch-and-learn events (1.5–2 hours) are not working well in person. 

• Preference to keep the Christmas luncheon at the same time next year. 

• Past in-person evening events also had low attendance. 

• Event used to be popular before COVID, but recent attempts have struggled to gain traction. 

• Suggest reviewing target audience and promotion before deciding to cancel future events. 

 

5.1 Current Events 

• The "Lawyers, Guns, and Money" in-person event had low registration. The committee will discuss and include Mike about converting the event into a virtual format due to the apparent lack of interest in in-person. 

• Stacey will look for past survey results and share with TPM. 

• TPM stated another survey may be best. 

Golf Tournament 

• Golf tournament on June 19th, Golf tournament is down to 128 golfers; meeting planned afterward to discuss. 

• Golf balls are currently with Noah. 

• Golfers are mainly contractors and property managers; only two board members participating. 

Ottawa Conference 

• The Ottawa Conference is scheduled for September 19th, 2025. 

• Agenda and program not yet finalized; will be sent for review. 

• Conference topic selection date to be scheduled soon. 

• Received CMRAO submission late but it was accepted; will forward it for review. 

• Conference committee will assist with selecting agenda items. 

Next Events 

• Discussion on organizing a lunch event, scheduled for October 29 from 12–2 p.m. 

• Question raised about whether the event will be in-person or virtual. 

• No expert speakers assigned yet; still determining how many are needed and timing. 

• Plan includes 2.5 minutes for business updates and 15 minutes per expert speaker. 

• Seeking 3–4 volunteers to help run the event. 

• A committee member emailed to volunteer for education support and insurance investigation. 

• Opportunity to engage past volunteers, including one from seven years ago, to assist. 

 

6.0 Sponsorships/Advertising  

• Stacey presented an updated sponsorship structure that incorporates the new podcast initiative.  

• Annual sponsorship renewal letters are being sent out by TPM. 

• The renewal deadline for existing sponsors is June 28. 

• After June 28, outreach will begin to new potential sponsors. 

• Some new companies have already expressed interest if current sponsors do not renew. 

• Email communication will go to existing sponsors first. 

• Michael is working on technical aspects; users did not have access to the shopping cart setup on the website. 

• The shopping cart was not visible to buyers; follow-up needed to ensure it is fixed. 

 

 

7.0 Financials  

 

Review of April 2025 Month-End Financial Statements 

• The most recent financials were April – TPM provided May’s financials today. The April Financials were reviewed last month.  

• Outstanding payments still need to be sent to Stephanie; the same issues with RBC access persist. 

• Approval issues: Stephanie cannot be added properly because of previous email assignments. 

• Urgent efforts are underway to resolve this with RBC and Telpay, aiming for resolution today. 

• Some reports showing items 91+ days overdue; these need to be reviewed and cleared up where appropriate. 

• Profit and Loss report is to be provided in a comparable statement. 

 

 

8.0 LCCI Update  

02-05-13-2025 – No new applications 

 

9.0 CCI National Update  

• Stacey advised that virtual NLF is November 6th, 2025.  

• Constance noted that CCI Grand River did an excellent job. 

 

10.0 New Business 

• No update currently 

 

11. Next Meeting - virtual – Board meeting 

Rescheduled for Tuesday, July 8th, 2025 at 12 PM. 

 

In Camera Session to discuss Theresa Place Media Renewal Agreement  

 

12. Adjournment  

• The meeting concluded, at 1:00 p.m. 

 

Thank You to our Annual Sponsors

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